Tax Deadlines

Maintain > Tax Deadlines

Below are the most common tax filing deadlines. As you’ve probably read elsewhere on this website, SMGB is not qualified to give tax advice. Confirm all information here with your CPA or on the applicable government website. Also, check with your CPA to see if you have any uncommon tax deadlines based on your type of business.

Federal Tax Payment and Filing Deadlines

IRS website Important Dates for Small Businesses is a wonderful website and easy to read. It shows current year, previous year and future year tax deadlines.

  • Corporate income tax return due dates
    • S and C corporate tax returns are due on the 15th of the third month after the fiscal year end. Example: for a corporation with a fiscal year end of 12/31, the tax return is due 3/15.
    • Partnership tax returns are due on 4/15.
    • Sole proprietorship tax returns are filed on form Schedule C, and this form is filed with your personal income tax return which is due on 4/15.
    • LLC tax returns are due based on how you elected to be taxed, e.g. S corporation, partnership or sole proprietor.
  • Corporate income tax payment due dates
    • C Corporations are the only corporations that pay tax directly as a corporate entity, and this payment is due on the 15th of the third month after the fiscal year end. Example: for a corporation with a fiscal year end of 12/31, the tax payment is due 3/15.
    • S corporations, partnerships and sole proprietors business taxable income flows through to the owner’s personal income tax return, Form 1040, and this tax is due under the personal income tax rules. Owners of these types of businesses may be subject to the personal estimated tax rules where personal federal income taxes are be paid quarterly.
  • Payroll tax return due dates
    • Form 941 is due on the last day of the month in the month after the calendar quarter – 4/30, 7/31, 10/31 and 1/31.
    • Form 940 (link is for the 2011 form, the 2012 form is not available yet) is due annually the last day of the month after the calendar year – 1/31.
  • Payroll tax payment due dates
    • 941 payroll tax due dates vary based on how much you owe. You can find out the specifics in the current year IRS Publication 15. Here is Publication 15 for year 2012.
    • 940 federal unemployment taxes (FUTA) are generally due once per year on the same date the return is due, 1/31. However, if your 940 liability reaches $500 or more, you must pay the tax in the quarter the amount reached $500, with the due date being the last day of the month in the month after the calendar quarter – 4/30, 7/31, 10/31 and 1/31.
  • W-2 and W-3 filing due dates
    • W-2s should be furnished to employees no later than 1/31.
    • W-2s and W-3 should be filed with the the Social Security Adminstration no later than 2/28.
    • You cannot obtain forms W2 and W3 online as they are printed with special red ink.  You can obtain these forms for free here.
  • IRS Form 1099 and 1098 filing due dates
    • 1099s should be furnished to recipients no later than 1/31.
    • 1099s and 1098 should be filed with the IRS no later than 2/28.
    • You cannot obtain forms 1099 and 1098 online as they are printed with special red ink.  You can obtain these forms for free here.
  • Corporate income tax return extensions (there are no payroll tax extensions)

State Tax Payment and Filing Deadlines

Here is a the State web page explaining corporate income tax return and payment deadlines.

Here is the State Corporate Income Tax brochure.

State of Floria eFiling 2012 Deadlines – note that most eFiling deadlines are by 5 pm the business day BEFORE the tax is due.  For example, the Sales and Use Tax for April normally due on 5/20/12 had to be paid and filed online by Friday, 5/18/12, 5 pm.  The tax is debited from your bank account on Monday, 5/21/12.

  • State income tax return and payment due dates
    • Generally, S corporations, LLCs taxed as S corporations and sole proprietorships are not required to file or pay State corporate income tax
    • The state corporate tax return is due on or before the first day of the fourth month following the close of the tax year, or
    • The 15th day following the due date, without extension, for the filing of the related federal return, whichever is later. Any balance of tax owed must be paid in full by the due date of the Florida return. The Florida Partnership Information Return (Form F-1065) is due on or before the first day of the fifth month following the close of the tax year.
  • State payroll tax return due dates
    • The State Reemployment Tax, formerly known as the Unemployment Tax, Form UCT-6 is due on the last day of the month in the month after the calendar quarter – 4/30, 7/31, 10/31 and 1/31.
  • Sales and Use tax return due dates
    • Businesses required to file and pay State Sales and Use Tax may be required to file and pay the tax annually, quarterly or monthly.  When you register for the tax, your registration confirmation will state when you should file and pay the tax.
  • Corporate tax return extensions (there are no State Unemployment of Sales and Use Tax extensions)
    • Per the State’s website:  If you need an extension you must file a Florida Tentative Income/Franchise and Emergency Excise Tax Return and Application for Extension of Time to File Return (Form F-7004) must be filed with payment of tax by the original due date of the Florida return. You may file Form F-7004 electronically. Properly filing this form will automatically give corporations 6 months from the due date of the return to file the corporate return. For partnerships, the extension will give you 5 months from the due date of your return to file your return.